Exhibitor Information

Sign up to exhibit today -- we will sell out!
 
Be a part of the largest health and human service conference in the Midwest by exhibiting on March 22-23, 2018, at the Minneapolis Hilton in downtown Minneapolis. More than 3,100 attendees from Minnesota and surrounding states are expected to participate in three days of professional development, networking, and sharing in the pursuit of our common goal to improve the health and human service profession.

Who Attends the Conference?

Conference attendees include the private and public sectors, government, non-profit and for-profit agencies, decision makers in the health and human services field, direct line staff who make referrals to clients and colleagues on placements and products.  Job function titles include: social workers, psychologists, drug and alcohol counselors, professional clinical counselors, mental health professionals, therapists, county directors, board members, child care workers, child support officers, county commissioners, DHS professionals, executive directors, financial workers, foster parents, peace officers, public health nurses, school counselors, licensed professionals in the human services field, advocates, clergy and more. 


Exhibit Contract  »

Reasons to Exhibit


Reach out to your prime target audience!
We invite you to assist our members in becoming better human service providers. Educating them about your products and services will better equip them to reach out and touch the lives of the people they serve. 

Maximize your participation!
The Annual Training Conference & Expo is designed to provide exhibitors with maximum value for their participation. Exhibitors may choose from four different exhibit packages that offer a variety of perks depending on their package choice.

Increase your exposure!
We understand the need to project your organization’s benefits in a number of ways. By participating in the Expo, purchasing advertising in the final conference program, and sponsoring an item or event at the conference, your organization may be seen as a leader in the human service field and gain prominence among your colleagues.

Premium Exhibit Package

 -One oversized exhibit space with two draped 6’ tables and two chairs with priority placement
- One electrical outlet 
- One half page color ad (see Advertising webpage for details) in Final Program
- Four hotel valet parking passes - may be used for Wednesday, Thursday and/or Friday 
- Six full conference passes for your staff or clients 
- Six hotel lunch buffet passes for exhibit staff  - may be used on Thursday and/or Friday 
- Standard hotel room for Wednesday and Thursday nights during conference (up to two people per hotel room per night; provide names to ljohnson@mnssa.org prior to March 1) 
- Organization logo and link on conference webpage (if payment and logo are received prior to March 1) 
- One time use of conference attendee mailing list through MSSA-approved mailing house (Note: Mail piece subject to approval by MSSA and may not be used for human resources/recruiting purposes; postage, mailing house and mail piece costs are not included)
$2,900 ($5,200 value)

Enhanced Exhibit Package

- One oversized exhibit space with two draped 6’ tables and two chairs with priority placement
- One electrical outlet 
- One quarter page color ad in Final Program (see Advertising webpage for details) 
- Two hotel valet parking passes - may be used on Wednesday, Thursday and/or Friday 
- Three full conference passes for your staff or clients 
- Three hotel lunch buffet passes for exhibit staff - may be used on Thursday and/or Friday 
- Organization logo and link on conference webpage (if payment and logo are received prior to March 1) 
- One time use of conference attendee mailing list through MSSA-approved mailing house (Note: Mail piece subject to approval by MSSA and may not be used for human resources/recruiting purposes; postage, mailing house and mail piece costs are not included)
$1,900 ($3,200 value)

Oversized Exhibit

- Includes two draped 6’ tables and two chairs (electricity is not included)
- This only allows for a tabletop display (not a floor display)
$900

Basic Exhibit 

- Includes one draped 6’ table and two chairs (electricity is not included)
- This only allows for a tabletop display (not a floor display)
$475

Exhibit Options

Electrical Outlet
Electricity is not included in the Oversized or Basic Exhibits but may be purchased separately for $200.

Exhibitor Lunch
Lunch is not provided for Oversized and Basic Exhibits. A list of nearby restaurants may be obtained from the front desk.

Conference Attendance
Oversized and Basic Exhibits do not include conference attendance. Those who would like to attend the conference must register for the conference on the Registration webpage or on-site at prevailing rates.

Exhibit Details

Expo Dates/Hours
Thursday, March 22, 2018, 8:00 a.m. – 4:00 p.m. 
Friday, March 23, 2018, 8:00 a.m. – 2:00 p.m.
Exhibitors should have staff present at their exhibit during all exhibit hours. 

Expo Location 
Hilton Minneapolis, 1001 Marquette Avenue South, Minneapolis, MN 55403

Check-in/Move In 
Wednesday, March 21, 4:30 – 7:00 p.m.  
Thursday, March 22, 7:30 – 8:30 a.m.
Check-in at the registration area located on the third floor of the hotel. Each exhibitor must check in and pick up their packet prior to set up. Exhibitors will receive one conference program per booth. 

Move Out 
Friday, March 23, 2:00 – 4:30 p.m.
Please do not move out prior to 2:00 p.m. unless you contact the MSSA staff for permission. We do ask that all exhibits be removed no later than 4:30 p.m.

Exhibitor Guidelines
Exhibitors do not receive admission to conference sessions unless purchased separately. If exhibitors attend sessions without registering, their organization will be invoiced $295 per person.

Exhibits must be contained within the assigned exhibit space in such a way that they do not interfere with other exhibitors’ displays or violate fire lanes as approved by the Fire Marshall. All displays, signs, flyers, distribution of literature and other materials or any other activities must take place inside the contracted exhibit space only. There is a maximum height limit of 8 feet from the floor. MSSA also reserves the right to remove promotional materials from the show floor that are deemed objectionable. No signs, banners or displays may be displayed in any other part of the hotel. There is not a locked storage area for exhibitors. Goods or services (i.e. food, books, massage, jewelry, etc.) may not be sold directly from the expo floor; however, orders may be taken. MSSA reserves the right to reject or require on-site modifications of any display that, under MSSA’s sole discretion, is not in keeping with the character of the MSSA exhibition or is in violation of the “good neighbor” policy.. 

Liability Insurance
Minnesota Social Service Association and Hilton Minneapolis will not be responsible for the safety or security of an exhibitor’s property. Exhibitors are advised to consult with an insurance broker to obtain proper insurance coverage. Exhibitors should not leave valuable items unattended in the exhibit area.

Internet
A basic wireless internet connection is available to exhibitors through PSAV at the Hilton Minneapolis. Complete an Internet Request Form and return to PSAV. Rates subject to change without notice.

Shipping
Exhibitors must arrange their own shipping to the hotel. It is the responsibility of the exhibitor to pay any storage or shipping fees. FedEx Office Business Center handles all incoming and outgoing packages and freight for the hotel. It is located within the hotel and may be reached Monday through Friday from 7:30 a.m. to 5:30 p.m. at 612.330.0300. Click here for special hotel shipping instructions.

Questions
Please contact Lisa Johnson, Director of Professional Development, at MSSA at 651.789.4331 or ljohnson@mnssa.org with questions.

Expo Placement

Exhibitors who have purchased the Premium and Enhanced Exhibit Packages are given priority placement. Those who purchase sponsorships and/or advertisements are also given priority based on total amount purchased.    

Exhibit Contract  »