Virtual Sponsor Policies

The Minnesota Social Service Association (MSSA) has established the following sponsor policies to protect the integrity of the virtual participant experience during the MSSA 128th Annual Training Conference and Expo. These Rules form an integral part of your application and contract for virtual sponsorship.

Application and eligibility. Application for virtual sponsorships must be made online through MSSA’s website. The purpose of the virtual sponsor page is to display and demonstrate products and services that are beneficial to individuals working in the health and human services field. MSSA shall determine the appropriateness of any company, product or service requesting to sponsor. 

Payment and refunds. Payments are required at the time of application. No sponsor opportunities will be reserved, or benefits received until payment is made in full. Cancellations submitted in writing prior to February 10 will be refunded minus a $50 processing fee, no refunds will be given for cancellations after February 10. If sponsor benefits have been previously received, then MSSA will deduct the value of benefits received from any refund. In the event that the MSSA 2021 Virtual Conference is delayed in whole or in part, due to fire, explosion, strike, freight embargo, act of God, act of public enemy, act of war, war, act of terrorism, civil disturbance, act of any government, de jure or de facto, or other government declaration or regulation, epidemic, major internet or technology outage or other event over which the MSSA has no control, then the sponsor contract may be immediately amended by the MSSA, and the sponsor hereby waives any and all claims against the MSSA for damages, reimbursement, refund, or compensation. The MSSA shall immediately reschedule any delayed or interrupted portions of the conference and provide comparable sponsor benefits as determined by MSSA. 

Education Session Attendance. Sponsors must be registered for the conference to attend sessions including the general session/keynote. All sponsor levels include at least 1 complimentary registration. Additional registrations can be purchased at prevailing rates for all levels. If sponsors attend sessions without registering, their organization will be invoiced the prevailing registration fee per person.

Virtual Sponsor Directory. Sponsors will be listed in alpha order by sponsor level in the sponsor directory. Conference Participants will have access to sponsor pages starting Friday, March 12, thru the conference, and post-conference for 30 days. Virtual sponsor page sharing, piggybacking or any other form of subletting webpage space is prohibited. 

Participant Metrics. Virtual sponsor page visitor's metrics will be shared post-conference. Email and mailing addresses will not be shared unless participants opt-in. Sponsors may not share or sell the provided metrics. 

Marketing. Sponsors grant permission to MSSA to use their name/logo in marketing promoting the conference and expo. Application and payment must be received by March 5, 2021 to receive full benefits, some levels have limited opportunities.

Virtual Sponsor Page. Materials must be posted on the sponsor’s virtual page by Monday March 8, 2021. MSSA reserves the right to remove any downloadable materials or links to videos or outside content that, under MSSA’s sole discretion, is not in keeping with the character of the MSSA conference. MSSA also reserves the right to remove sponsor pages which because of conduct of sponsors, method of operation, materials, or any other reason becomes objectionable.

Sales of products or services. Goods or services may not be sold from the virtual sponsor page; however, orders may be taken, or attendees maybe directed to outside links.

Contact Information. MSSA offices in the Association of Minnesota Counties (AMC) building. We may share our current sponsor organization and email list with AMC only for the sole purpose of inviting exhibitors to their annual conference.