Current Opportunity -Director of Professional Development

For more information or to submit a resume contact Christina Zeise, Executive Director at
Closing Date: August 15, 2018
Word Document of Position Description Here 

Required Education, Experience, Expertise and Skills

  1. 5+ years professional meeting experience (preference for experience hosting events with 3,500+ attendees)
  2. Certified meeting planner (CMP) preferred
  3. Up to date on current trends in the meetings industry
  4. Strong negotiation skills with an understanding contract terms and conditions
  5. Well organized with demonstrated project management skills including the ability to simultaneously manage multiple projects, priorities and timelines, anticipate needs, assess situations and recommend solutions
  6. Possesses the demeanor and ability to interact positively in a fast-paced environment, sometimes under pressure, while remaining adaptable, proactive, resourceful and efficient with a high level of professionalism
  7. Proactively manages changes in project scope, identifies potential crises and devises contingency plans
  8. Excellent computer skills including MS Word, Excel, PowerPoint and Outlook, internet based programs, experience with database management systems—association management systems and project software management tools preferred
  9. Innovative and resourceful; actively seeks opportunities to improve
  10. Exceptional client service skills; enjoys working with the people, establishing and fostering relationships
  11. Excellent organizational and planning skills; detail oriented with the ability to manage multiple deadlines
  12. Collaborative, solutioDirecn oriented leader and colleague
  13. Exemplary interpersonal skills, verbal and written communication skills with proven ability to communicate effectively
  14. Previous experience with board of directors, committees or non-profit organizations/association is a plus
  15. Familiarity with Minnesota’s health and human service systems is highly desired


Job Summary
The Director of Professional Development is an exempt employee who reports to the Executive Director. This position is responsible for the planning and execution of the Annual Training Conference and Expo, as well as smaller educational events and conferences throughout the year. The ideal candidate has significant experience in meeting/conference/event planning, is well organized, has exceptional time management, attention to detail, strong negotiating skills, excellent communication skills and superb customer service.



  1. Understands and adheres to MSSA’s mission, core beliefs and values
  2. Plan the Annual Training Conference and Expo, the Northwest District Conference, Metro District Conference and half and full -day trainings throughout the state; work with MSSA regional chapters to support and plan regional conferences and meetings
  3. Oversee and facilitate all aspects of conference and event planning including pre-planning, on-site execution and post-event reporting, specifically—ensuring adequate meeting space, coordination of accommodations,audiovisual, food and beverage, room set up requirements, on-site schedule, visit, solicit bids and recommend conference and meeting sites, vendor negotiation, marketing, floor plan management, exhibitor, management of contractors, registration management, program development, establish and manage hotel room blocks including guest accommodations for staff, board and committee members, oversee conference move-out and move-in—supplies, ordering and packaging/shipping of event materials
  4. Develops timelines and provides regular updates to effectively manage project plans to meet deadlines and ensure successful events
  5. Determine the most effective means of delivery utilizing meeting space, remote locations or online/web-based options
  6. Staff the Conference and Education Committee by assisting with scheduling, logistics, material distribution, communications, meeting minutes and surveys with direction from committee chairs
  7. Be familiar with health and human service related issues and trends; utilize committee members to ensure the highest quality program content
  8. Mange the call for presentation process including the proposals, speaker bios, session descriptions, handouts, etc.
  9. Recruit local, regional and national experts as keynote and breakout session speakers
  10. Provide ongoing speaker support—including timelines and technical requirements onsite, lodging and transportation requests
  11. Recruit, develop, manage and maintain solid relationships with exhibitors and sponsors
  12. Assist with the solicitation of sponsorships
  13. Manage event marketing—develop marketing plans, coordinate the creation and design of materials, utilize varied communications including email, web, print
  14. Financial management and budgeting—such as assisting with annual budget creation for each event, monitoring revenue/expense performance including conference registration, sponsorship income and exhibit fees
  15. Develop and manage conference and programming budgets through post-event financial reconciliation of event invoices, including hotel and other general vendor bills
  16. Create and analyze pre-event and post-event reports, online evaluations and meeting expense final processing
  17. Evaluate all education and conference events, reports results to appropriate committees
  18. Maintain meeting and event related databases with accurate data entry
  19. Provide and monitor continuing education credits
  20. Oversees volunteers to ensure coverage during events
  21. Works with the Executive Director, staff and committees to develop and implement strategies for supporting the training and professional development of the association
  22. Develops and manages timely, professional communications with staff, committee members, the Board of Directors and other stakeholders
  23. Develops processes related to meetings and events that ensure consistent service to event partners, sponsors and attendees
  24. Provide office support and backup when needed
  25. Other duties as assigned